1. Invitation for Proposal

Hong Kong Reprographic Rights Licensing Society Limited, hereunder refers as HKRRLS, organizing the “2024/25 Copyright Education Campaign” (Campaign), with the Intellectual Property Department and Hong Kong Customs and Excise Department as co-organizers.

With the aim of raising awareness within the education sector and the broader community about the importance of respecting copyright, the Hong Kong Reprographic Rights Licensing Society (HKRRLS) has been organizing a large-scale inter-school competition known as “The Copyright Education Campaign” (Campaign) since 2007. The initiative is designed to inspire students’ creativity thinking by immersing them in the role of creators, thereby emphasizing the significance of respecting copyright.

The campaign has become a crucial initiative in promoting copyright education from kindergartens, primary, secondary school, and tertiary institutions. These efforts have contributed to a positive value, fostering a generation that respects intellectual property rights, and understands the legal and ethical implications of using creative content.

About HKRRLS
HKRRLS represents millions of publications published in Hong Kong and overseas, via its affiliation with the International Federation of Reproduction Rights Organisations (IFRRO) headquartered in Brussels, Belgium. HKRRLS obtains licensing authority from mandates given by national rightsholders, and international repertoire through bilateral agreements with other international Reproduction Rights Organisations (RROs). HKRRLS is one of the six registered licensing bodies with the Hong Kong Intellectual Property Department and has over 20 years of experience in copyright licensing, royalty collection and distribution.

The Hong Kong Special Administrative Region, as positioned by the National 14th Five-Year Plan as Asia’s IP trading hub and the East-meets-West centre for international cultural exchange, provides an excellent platform for the Campaign.

HKRRLS aims to promote and advance the rights of copyright owners, raise public awareness and understanding of Hong Kong’s copyright laws, meet the needs of the local community who want access to published works by providing an economical, efficient one-stop shop for licensing the works around the world and to enforce the rights of those we represent both on a domestic and international basis.

HKRRLS is not-for-profit organization with all income (including royalties from licensees and from RROs) after deduction of expenditure and certain necessary provisions are available for distribution to rightsholders.

Importance of Copyright Education

Hong Kong copyright protects creativity. The efforts of writers, artists, designers, software programmers and other talents need to and should be protected so as to create an environment where creativity can flourish and hard work can be rewarded. In return, the public benefits from the creations.

Hong Kong is a creative place and international trading centre. The protection of intellectual property rights, including copyright, is essential to assuring investors that Hong Kong offers a free and fair business environment.

As a result, educating students about respecting copyright is crucial for nurturing a culture that values and upholds intellectual property rights. From a young age, understanding the importance of respecting copyright helps students recognize the value of original work and the need to credit creators appropriately. This foundational knowledge encourages ethical behavior and fosters a sense of responsibility in using and sharing creative content.

The 2022/23 Hong Kong Inter-School Respect Copyright Creative Competition, jointly organised by the HKRRLS and the Intellectual Property Department (IPD), which aims to cultivate awareness and respect for copyright among participating students at an early age has attracted more than 3,000 student submissions from over 200 schools.

Lat year, the award presentation and closing ceremony (with participants from kindergartens, primary, secondary schools, and tertiary institutions) was held with over 160 students, parents, teachers and supporting organizers was joined the event.

This TENDER DOCUMENT is not transferable and name of purchaser and bidder who submits shall be the same.

For and on behalf of

Hong Kong Reprographic Rights Licensing Society

Dr. Sharon Wong
Executive Director

2. Instruction to Bidders

2.1 Purpose “TENDER DOCUMENT FOR Event Management Services for the 2024/25 Copyright Education Campaign. This document provides information to enable the bidders to understand the broad requirements to submit their “Bids”.

2.2 Bidder shall send their email as prescribed into the contact at which the bids are to be submitted. The response to the queries will be replied by email.

2.3 Bidder shall provide the proposal with budget and scope of work for the promotion and event management of “2024/25 Copyright Education Campaign”. HKRRLS shall examine all documentation and other information submitted by Bidders.

2.4 HKRRLS reserves the right to reject all bids, and re-tender if no satisfactory bids are submitted.  HKRRLS is under no obligation to award the contract or to award it to the lowest bidder.

2.5 Tender must be clearly marked with the tender reference and the subject of the tender on the front of the envelope and super scribe on the sealed envelope by post / in-person, address to the Accounting and Administration Manager, HKRRLS and reach our office before 7 June 2024 17:00 to the following address:

Accounting and Administration Manager
Hong Kong Reprographic Rights Licensing Society
Unit D, 15/F, E-Trade Plaza, 24 Lee Chung Street, Chai Wan, Hong Kong
Subject: Event Management Services for the 2024/25 Copyright Education Campaign
Tender Reference No. HKRRLS\20240501\CopyrightEducationCampaign

Failure to meet the closing date will result in the tender being void.

2.6 Tender shall remain valid for a period of a minimum of 90 calendar days after the date of the bid submission deadline as prescribed by HKRRLS.

2.7 The covering letter and the proposal duly completed with authorized signature and company chop.

Event Management Services for the 2024/25 Copyright Education Campaign Deadline:
7 June 2024